CEO Business Assistant with Office Management Responsibilities

Your responsibilities:

• Conduct research and prepare business presentations, reports, and other documents as needed
• Follow up of the projects and open business task list with various business divisions
• Manage the executive's calendar, schedule appointments, and coordinate meetings
• Prepare agendas, take meeting minutes, and distribute notes/action items
• Handle a wide range of correspondence on behalf of the executive
• Coordinate domestic and international travel arrangements, including booking flights, hotels, ground transportation, etc.
• Maintain electronic and physical filing systems to ensure organization and easy retrieval of documents
• Provide exceptional customer service to internal and external stakeholders
• Oversee the day-to-day operations of the office, including managing office supplies, equipment, and vendor relationships
• Serve as the primary point of contact for facilities management, coordinating maintenance, repairs, and improvements
• Develop and implement office policies and procedures to improve efficiency and productivity
• Supervise and coordinate the work of recaption
• Analyze office operations and identify opportunities for process improvements

Our requirements:

• Bachelor's degree or equivalent combination of education and experience
• Minimum 3 years of experience as an executive assistant working in International environment, with demonstrated success in a fast-paced, high-level support  role
• Excellent English skills, including business English.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills, with the ability to interact effectively with all levels of the organization
• Strong organizational skills, attention to detail, and the ability to prioritize and multitask
• Experience in office management and/or supervision of administrative staff preferred
• Knowledge of office equipment, supplies, and vendor management
• Adaptable and flexible, with the ability to thrive in a dynamic, ever-changing environment

What we offer:

• Contract of employment,
• Remote work opportunities.
• Private medical care,
• Sharing the costs of sports activities,
• Life insurance,
• BMW pension plan